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1. #How to make category in outlook private how to#
2. #How to make category in outlook private windows 10#
3. #How to make category in outlook private series#

It's important to note that the custom view will not hide private appointments you've added to your tasks list. To unhide private appointments, simply change the view back to Calendar (or any other). Figure I You can apply the view manually.Īlthough the private appointments aren't visible, Outlook will still trigger reminders, so you don't have to worry about forgetting them.

Figure H The view's filter hides private appointments from Calendar view. In that case, just apply the view manually from the Change View dropdown ( Figure I). If you can still see yours, you probably didn't click Apply View in the previous step. The calendar no longer displays your private appointments ( Figure H). (You can apply the filter at any time, though.)įigure G Apply the filter before you return to Calendar view. Figure F Choose Private as the criteria value.Ĭlick Add To List, click OK twice, and then click Apply View ( Figure G). Figure E The Private filter criteria is available through the Sensitivity options.įrom the Condition dropdown, choose Not Equal To and from the Value dropdown, choose Private ( Figure F). From the Field dropdown, choose Frequently-Used Fields and then choose Sensitivity ( Figure E). In the resulting dialog, click Filter and then click the Advanced tab. Name the new view Hide Private Appointments ( Figure D) and click OK. It's easier to start with an existing view than to start from scratch. Next, select the view you usually use, Calendar in this case, and click Copy. Start by going to the Calendar, clicking the View tab, and choosing Manage Views from the Change View dropdown in the Current View group ( Figure C). If it isn't, you can follow these steps to create a custom view with a filter that won't display private items. Right now, you have at least one private appointment that others can see on your calendar, although they can't see the details. Figure B Private appointments are visible in calendar view.

#How to make category in outlook private series#

You can't use this option with a single appointment in a series, but you can make the entire series private. In addition, screen details display the icon (Figure B). If you open an item, you can easily tell if it's private by checking the Private option: When enabled, the icon has a dark background. Other users with read permission can't see the appointment's details. If you created a task for the appointment, it will also be visible on your To-Do list, but as a private task.

SEE: Microsoft Teams: The smart person's guide Mark an appointment as privateīefore you can set up the custom view, you need a few private appointments to hide. That way, you won't accidentally forget about the appointment-out of sight, out of mind. For this reason, I recommend that you set a reminder when you create the appointment. By hiding these items, you remove them from sight completely. Private items are still visible on your calendar, your To-Do lists, and so on. There's no downloadable demonstration file for this article. You can mark an item as private in Mail 365, but you'll need an administrator to create a custom view for you.

#How to make category in outlook private windows 10#

I'm using Outlook 2016 desktop on a Windows 10 64-bit system. The Private option is available to appointments, events, tasks, and contacts, but we'll work exclusively with appointments in this article.

#How to make category in outlook private how to#

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